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CACFP Program Coordinator

Billings, MT
Under the supervision of the Child Care Program Director and in accordance with the direction and mission of District 7 HRDC, the Child and Adult Care Food Program Coordinator is responsible for ensuring the nutritional quality of meals and snacks served to eligible children and adults served by providers participating in the CACFP. 
The requirements listed, are representative of the knowledge, skills, and abilities necessary to perform the essential functions of the job.  To perform this job successfully, an individual must be able to carry out each task satisfactorily and perform other duties as assigned. 
  • Submit a monthly expense report and budget comparison with each month’s claims for reimbursement using the State agency’s financial spreadsheet.
  • Collect data, track provider trainings, and complete reports as required.
  • Recruit providers to participate in the Child and Adult Care Food Program.
  • Monitor caseloads of homes.  Check menu paperwork and complete home reviews.
  • Maintain direct interaction with State Monitors.
  • Make clear and consistent decisions and take appropriate actions in a timely manner.
  • Ensure effective operation of program contract requirements, and state and federal regulations are met.
  • Verify CACFP eligibility and review both registration and tier status updates to meet program guidelines.
  • Conduct on-site monitoring reviews at a minimum of three times per year for each provider to ensure providers are serving children nutritious meals and snacks, and complying with program rules and regulations.
  • Communicate closely with child care providers to inform them of the nutritional values of meals and snacks; providing ideas in developing meal plans.
  • Train child care providers to implement the CACFP Program, including policy changes, nutrition and regulatory aspects.
  • Ensure changes on applications, registrations, mealtimes and overlap are accurately input into the Minute Menu Claim System (MMS).
  • Process child care provider claims and manually verify attendance on scanned menu forms submitted by the providers.
  • Facilitate training classes for providers on regulatory and nutrition topics.
  • Inform Licensor if providers are in violation of licensing requirement, such as over the Keep informed of nutrition information, and answer questions from providers when necessary
  • Assist with Child Care Department events, such as Play Date at the Zoo, and provide literature and information on the Child and Adult Food Program.
  • Implements agency work plans at the program level to ensure achievement of set goals.
  • Must uphold the Results-Oriented Management and Accountability (ROMA) principles and practices at all times.
  • Other duties as assigned.
Additional Knowledge, Skills and Abilities:
  • Effectively communicates on all platforms.
  • Demonstrates dependability and punctuality.
  • Adheres to a consistent work schedule.
  • Demonstrates professionalism in the workplace.
    • Maintains professional boundaries with participants;
    • Must have the ability to work with low income and disadvantaged people by modeling an   unbiased, non-judgmental attitude.
    • Demonstrates positive and appropriate interactions with coworkers and management.
    • Contributes to a harmonious and productive work environment.
    • Must be a team player to ensure overall program success.
  • Nurtures, builds, and mentors employees to build a cohesive team.
  • Brings creative suggestions and potential solutions to direct supervisor regarding work barriers and team efficiency. 
Education and Experience:
Bachelor’s degree (B.A.) in Human Services preferred and a minimum of 2 years relevant experience; or equivalent combination of education and experience to fully meet the minimum requirements for the position.
Other: Annual Criminal Background checks and Child Protective Services checks are required.
Licenses and/or Certifications:
Must possess a valid Montana Driver’s License, proof of personal automobile insurance and must meet insurability requirements for agency automobile insurance policy.
Aimee Salyer, Interim Human Resources Manager
Human Resources Department | 406.869.2590 hr@hrdc7.org

District 7 Human Resources Development Council
7 North 31st Street, P.O. Box 2016, Billings, MT 59103
hrdc7.org | 800.433.1411 | fax 406.248.2943

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